lets make friends MM-04 (Info Record)
Overview
Procedure Steps
Access transaction by:
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Via Menus
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a) Logistic->Material
Management->Purchasing-> Master Data->Info Record-> Create
b) Logistic->Material
Management->Purchasing-> Master Data->Info Record-> Change
c) Logistic->Material
Management->Purchasing-> Master Data->Info Record-> Display
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Via Transaction
Code
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a) ME11
b) ME12
c) ME13
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List of Report
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d) ME1L
e) ME1M
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Note: - We are using two types of info record
a)
Standard : It is
using for all standard materials
b)
Subcontracting: It is
using for subcontracting items only.
On screen “Create Info Record: Initial Screen”,
enter information in the fields as specified in the below table:
|
Field Name
|
Description
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R/O/C
|
User Action and Values
|
Comments
|
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Vendor
|
Vendor
code
|
R
|
Select
from LOV or press F4
|
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Material
|
Material
Number
|
R
|
Select
from LOV or press F4
|
Select
Material which you want maintained source list
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Purchasing
Org.
|
Purchasing
Organization
|
R
|
Select
from LOV or press F4
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Plant
|
Plant
code
|
R
|
Select
from LOV or press F4
|
Select
plant in the material is received
|
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Info Category
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Standard
|
Indicator
for standard info record
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C
|
Select
the radio button
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Specifies that the info record is used only in connection with
standard purchase orders.
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Subcontracting
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Indicator
for subcontracting purchasing info record
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C
|
Select
the radio button
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Specifies that the info record is used only in connection with subcontract
orders.
|
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Pipeline
|
Indicator
for pipeline info record
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C
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Select
the radio button
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Specifies that the info record is used specifically for pipeline
withdrawals.
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Consignment
|
Indicator
for Consignment info record
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C
|
Select
the radio button
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Specifies that the info record is only used in the case of consignment
withdrawals.
|
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Chargeable
|
Indicator
for Chargeable info record
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C
|
Select
the radio button
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Specifies that the info record is only used if the material is
supplied to a subcontractor on a chargeable basis.
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(Note: On above table, in column
“R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Click on “ Enter”
On screen “Create Info Record: General Data”, enter
information in the fields as specified in the below table:
|
Field Name
|
Description
|
R/O/C
|
User Action and Values
|
Comments
|
|
|
Vendor data
|
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|
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|
1st
rem./ exped
|
Number
of Days for First Reminder/Expediter
|
R
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Enter
the value in days for 1st reminder
|
Number of days representing the time interval at which reminders
or urging letters/ messages are to be
issued to the vendor.
|
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2nd
rem./ exped
|
Number
of Days for second Reminder/Expediter
|
R
|
Enter
the value in days for 2nd reminder
|
Do
|
|
3rd
rem./ exped
|
Number
of Days for third Reminder/Expediter
|
R
|
Enter
the value in days for 3rd reminder
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Do
|
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Vendor
Mat. No.
|
Material
No. used by the vendor
|
R
|
Select
from LOV or press F4
|
|
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Vendor
Subrange
|
Vendor
subrange
|
R
|
Select
from LOV or press F4
|
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VSR
sort No.
|
Sort
Sequence No. for vendor sub range
|
R
|
Select
from LOV or press F4
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Vendor
Mat. Grp
|
Vendor
material group
|
R
|
Select
from LOV or press F4
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Points
|
No
of points
|
R
|
Select
from LOV or press F4
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Salesperson
|
Salesperson
Responsible in the Event of Queries
|
C
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Select
the check Box
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Telephone
|
Vendor’s
telephone no.
|
C
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Select
the check Box
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Return
Agmt
|
Return
agreement
|
C
|
Select
from LOV or press F4
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Prior
Vendor
|
Prior(Previous)
vendor
|
O
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Put
previous vendor
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Origin Data
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Certif.
Cat.
|
Certificate
category
|
C
|
Select
from LOV or press F4
|
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Certificate
|
Certificate
Number
|
C
|
Put
the certificate Number
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Valid
to
|
Certificate
of Origin Valid Until
|
C
|
Select
from LOV or press F4
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Ctry
of origin
|
Country
of Issue of Certificate of Origin
|
R
|
Select
from LOV or press F4
|
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Region
|
Region
(State, Province, County)
|
R
|
Select
from LOV or press F4
|
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Number
|
Number
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O
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Put
the classified number
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Manufacturer
|
Material
Manufacturer
|
O
|
Select
from LOV or press F4
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Supply Option
|
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Available
from
|
Date as of which the vendor can supply the material
|
C
|
Select
from LOV or press F4
|
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Available
to
|
Date until which the vendor can supply the material
|
C
|
Select
from LOV or press F4
|
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Regular
Vendor
|
Check
Box for Regular vendor at client label
|
C
|
Select
the check box for regular vendor
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|
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Purchase Order Unit
of Measure
|
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Order
Unit
|
unit of measure in which the material is ordered
|
R
|
Select
from LOV or press F4
|
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Conversion
|
Denominator
for Conversion of Order Unit to Base Unit
|
R
|
Put
the value of conversion
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Var.
Order Unit
|
Activation of the variable purchase order unit.
|
C
|
Select
from LOV or press F4
|
|
(Note: On above table, in column
“R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Click on “ Enter”
On screen “Create Info Record: Organizational Data 1”,
enter information in the fields as specified in the below table:
|
Field Name
|
Description
|
R/O/C
|
User Action and Values
|
Comments
|
|
|
Control
|
|
|
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Pl.
Deliv. Time
|
Planned
Delivery time of material
|
R
|
Put
the planned delivery timeof materials in days
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Purch.
Group
|
Purchasing
group
|
R
|
Select
from LOV
|
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Tax
Code
|
Tax
code for the material
|
R
|
Select
from LOV Tax code combination
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Conditions
|
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Net
Price
|
Net
Price of material
|
R
|
Put
the price of material
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Incoterms
|
Terms
of delivery
|
O
|
Comes
from Vendor master or put in this field
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|
Note: On above table, in
column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Click on “ Enter”
On screen “Create Info Record: Organizational Data 2”,
enter information in the fields as specified in the below table:
|
Field Name
|
Description
|
R/O/C
|
User Action and Values
|
Comments
|
|
|
Reference
|
|
|
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|
Quotation
|
Quotation
Number of vendorl
|
O
|
Put
the vendor quotation number
|
|
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Quotation
From
|
Valid
from date of quotation
|
C
|
Select
from LOV
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Note: On above table, in
column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Click on “Enter”
On screen “Create Gross Price Conditions
(P000): Condition
Supplements”, enter information in the
fields as specified in the below table:
|
Field Name
|
Description
|
R/O/C
|
User Action and Values
|
Comments
|
|
|
Condition
Supplements
|
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CnTy
|
Condition
Type
|
R
|
Select
from LOV
|
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Amount
|
Rate
of conditions
|
R
|
Put
the condition rate
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Unit
|
Rate
unit
|
R
|
Select
from LOV
|
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Per
|
Condition
pricing unit
|
R
|
Select
from LOV
|
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UoM
|
Condition
Unit
|
R
|
Select
from LOV
|
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Click on Save “
”
”
Info Record created.
