MM-02 Vendor Master

 

Overview

 

 

Business transactions are posted to various accounts and managed using the details in vendor masters. The master record would have to control how business transactions are recorded and processed by the system. It should permit posting to various GL accounts based on the nature of the transaction and to monitor or schedule payments to vendors. Vendor master should also provide all the necessary details like type of vendor, address and contact details, procurement currency, payment terms, etc.

 

 Procedure Steps

1.1.     Access transaction by:

 

Via Menus	a)    Logistic->Material Management->Purchasing-> Master Data->Vendor-> Central->Create b)    Logistic->Material Management->Purchasing-> Master Data->Vendor-> Central->Change c)   Logistic->Material Management->Purchasing-> Master Data->Vendor-> Central->Display d)    Logistic->Material Management->Purchasing-> Master Data->Vendor-> Central->Block e)    Logistic->Material Management->Purchasing-> Master Data->Vendor-> Central->Flag for Deletion f)    Logistic->Material Management->Purchasing-> Master Data->Vendor-> Central->Account group change
Via Transaction Code	a)  XK01 b)   XK02 c)    XK03 d)    XK05 e)    XK06 f)    XK07
List of Reports	a)    MKVZ

 

1.2. On screen “Create Vendor: Initial Screen”, enter information in the fields as specified in the below table:

         

 

Field Name	Description	R/O/C	User Action and Values	Comments
Vendor	Vendor Code		Not to be filled	As vendor is internal
Company Code	Company Code	R	Select from LOV or press F4
Purchasing Organization	Purchasing Organization	R	Select from LOV or press F4
Account group	Account group	R	Select from LOV or press F4

(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

1.3      Click on “ Enter ”

 

Enter all the details of vendor here. Example- Full Name, address, Phone No. & Email ID

 

 

1.4      On screen “Create Vendor: Address”, enter information in the fields as specified in the below table:

 

Field Name	Description	R/O/C	User Action and Values	Comments
Title	Title	R	Select from drop down list box
Name	Description of vendor	R	Type the name of vendor
Search terms	Short description used for search helps	R	Type the sort details for search purpose
Street/House Number	Street details/Plot (no. & name)	R	Type the detail of address of vendor
Postal Code/City	Postal code and City name	R	Type the postal code and city name of vendor
Country	Country Name	R	Select from LOV or press F4
Region	Region Name	R	Select from LOV or press F4
PO Box	PO Box number	O	Not to be filled
Postal Code	Postal code	O	Type the Postal code of vendor
Company Postal Code	Postal code that is assigned directly to one company	O	Type the postal of vendor if assigned
Language	Communication Language	O	Select from drop down list box	By default is English
Telephone	Telephone number, consisting of dialing code and number, but without the country code.	O	Type the telephone no.
Mobile Phone	Mobile telephone number consisting of dialing code and number	O	Type the mobile no.
Fax	Fax number, consisting of dialing code and number, but without the country code.	O	Type the fax no.
Email	Email Address	O	Type the email address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

 

1.5         Press  “ Enter” ” or click “”

 

 

1.6      On screen “Create Vendor: Payment Transactions”,, enter information in the fields as specified in the below table:  

 

Select the actual QM sys. Of vendor

Put the excise data of vendor, also select the type of vendor, select excise indicator vendor as ‘1’ in case of excisable vendor

 

 

Put the CST, LST, Ser. Reg. No here

 

 

1.7      On screen “Create Vendor: Payment Transactions”,, enter information in the fields as specified in the below table:  

 

                       

 

 

Field Name	Description	R/O/C	User Action and Values	Comments
Ctry	Country Name	R	Select from LOV or press F4
Bank Key	Bank Code	R	Select from LOV or press F4
Bank Account	Bank Account Number	R	Type account no of vendor
Acct Holder	Bank Account Holder name	R	Type account Holder Name of vendor
Bnkt	Partner Bank Type	O	Enter partner bank type
Reference Details	Reference specifications for bank details	C	Additional specification for the customer/vendor bank details.

(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

1.7      Press  “ Enter” or click “”

1.8      On screen “Create Vendor: Contact Person”, display information in the fields as specified in the below table. 

 

         

Field Name	Description	R/O/C	User Action and Values	Comments
First Name	First name	R	Enter the First name of contact person
Name	Name Details	R	Enter name of contact person
Department	Name of department	R	Enter name of department of contact person
Function	Describes the function of the contact person	R	Enter the function of the contact person

(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

1.9      Press  “ Enter” ” or click “”

 

1.10    On screen “Create Vendor: Accounting Information accounting”, display information in the fields as specified in the below table. 

 

         

Field Name	Description	R/O/C	User Action and Values	Comments
Recon. account	Reconciliation account No.	R	Select from LOV or press F4
Sort key	Key for sorting according to assigned account no	R	Select from LOV or press F4
Head office	Head office account no.	C	Select from LOV or press F4
Authorization	Authorization Group	O	Select from LOV or press F4
Cash Mgmt Group	Cash Planning Group	O	Select from LOV or press F4

(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

1.11    Press  “ Enter” ” or click “”

1.12    On screen “Create Vendor: Payment Transactions Accounting”, display information in the fields as specified in the below table. 

Click here

 

         

Field Name	Description	R/O/C	User Action and Values	Comments
Payt Terms	Payment Terms	R	Select from LOV or press F4
Payment Methods	Mode of Payment	R	Select from LOV or press F4

(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)

1.13      Press  “ Enter” ” or click “”

1.12    On screen “Create Vendor: Withholding tax Accounting”, display information in the fields as specified in the below table

 

1.14      On screen “Create Vendor: Purchasing Data”, display information in the fields as specified in the below table.

 

 

Field Name	Description	R/O/C	User Action and Values	Comments
Order Currency	Currency which order to be placed	R	Select from LOV or press F4
Terms of Paymt	Payment Terms	R	Select from LOV or press F4
Incoterms	Standard Terms of delivery established by the International Chamber of Commerce (ICC	R	Select from LOV or press F4
Schema Group,Vendor	Group of Calculation schema (Pricing Procedure)	R	Select from LOV or press F4
Pricing date contral	Pricing determination date control	R	Select from LOV or press F4
Order optim. rest	Restriction Profile for PO-Based Load Building	O	Select from LOV or press F4
Control data	Controlling for verification of receiving material	R	Click on control check box
GR-based invoice verif.	Goods receipt based invoice verification	R	click	Only in case of IMPORT
SR-based invoice verif.	Service based invoice verification	C	click	In case of domestic

1.15      Press  “ Enter”

1.16      On screen “Create Vendor: Partner Function”, display information in the fields as specified in the below table.

 

 

Field Name	Description	R/O/C	User Action and Values	Comments
Partner Function	Partner function code	O	Select from LOV of Press F4
Number	Partner Number	O	Select from LOV of Press F4

1.17      Save by clicking on the ‘Save’   Icon.

And system will generate a vendor code automatically